GrantOps Associate

Location: Austin, TX

Job Description

As a Grant Operations Associate (GOA), you are the direct liaison between the various Google.org teamlets, Google.org’s Donor Advised Funds – Tides and Give2Asia, and our internal finance teams that pay out giving directly to grantees. Google.org teamlets rely on you to have a deep understanding of the grantmaking process and coordinate the payout of all grants. Your role provides critical logistical support to teamlets and ensures teamlets’ success.

This is a vendor role with Vaco, for our client, a Fortune 100 company. This position is currently hybrid (remote & in office) at our North Austin location.

Schedule Requirements:

Option for working remotely within the US, visiting the Austin site at least once a month
- Monday through Friday, flexibility working PT or ET hours
You may be asked to work outside of your core hours due to business necessity

This role offers:

Full Time (40 hrs/week), salary
Paid time off, holidays, parenting leave
Health benefits with low premiums
Access to a comprehensive well-being program with resources to support physical and mental health: Employee Assistance Program, Live and recorded meditation, Yoga, Webinars, Events, Resilience skill building and more.

Responsibilities

Your day-to-day responsibilities may vary. Regardless of this reality, your primary role is to help ensure that grants are processed in a timely manner with limited hiccups. You are expected to accomplish this objective by:
Building and maintaining strong relationships with teamlets, Tides, Give2Asia, Legal, and Finance
- Meeting weekly/bi-weekly/monthly to align on objectives and processes
- Establishing and clarifying grant processing norms and practices
Monitoring the progression of all grants and manage go/gmstr
- Updating comments and statuses
- Checking statuses via the Tides portal
- Triaging expedited grants tied to announcements
Grant processing
- Recomming grants to Tides or Give2Asia via their portal
- Processing Direct giving through finance
- Support non-dot org teams looking to make a grant
Providing operational guidance to teamlets in their grantmaking process
- Working with teams to ensure all requirements are met for announcements
- Triaging delayed payments
- Triaging grants that have been delayed in approval or are missing information
Improving operational processes
- Streamlining grantmaking amongst XFN partners
- Standardizing community grants process
Documenting operational processes
- Updating the Google.org Cash Grantmaking playbook on an ongoing basis, at minimum 2x/year
- Building trainings and resources to introduce new practices and manage change
- Creating new policy memos
Some GOAs provide additional support to teamlets based on a range of factors such as the GOA’s capacity, the GOA’s interest in the project subject matter, the relationship between the GOA and teamlet and other variables. Some examples of some work that GOAs have offered are:
- Creating new processes and resources
- Data clean up and analysis
- Creating and maintaining project documentation

Minimum Qualifications

Bachelor’s degree in Humanities, Political Science, Public Affairs, Education or related field. Non-degreed individuals will be screened according to experience.
1-2 years of experience with non-profit or public institutions and an understanding of their fundraising and financial goals
Proficiency in Google Workspace and/or MS Office
Basic to intermediate experience with spreadsheets: Sort, filter, light formulas, VLOOKUP about 10% of the work)
Passionate about project management, and optional, but preferred, grant management
Keen attention to detail
Excellent communication skills
Exceptional interpersonal and client interaction skills
Interest in learning about new technologies and companies influencing new technologies

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national orgin, religion, sexual orientation, gender identity, status as a veteran, disabillity or any other federal, state or local protected class.

Apply Today!

For more information regarding this exciting position, please contact us at info@vacobinary.com