GrantOps Associate

Location: Austin, TX

Job Description

As a Grant Operations Associate (GOA), you will be part of the Vaco team supporting the grant operations team. Your role is to carefully project-manage grants, ensuring they are processed accurately and efficiently. By maintaining a deep understanding of grant policy, educating the client on proper grant procedure and managing grants data carefully to help support and create opportunities for underserved communities.

This is a vendor role with Vaco, for our client, a Fortune 100 company. This position is currently on-site at our North Austin location.

Schedule Requirements:

Monday through Friday, standard business hours
- Monday through Friday, flexibility working PT or ET hours

This role offers:

Full Time (40 hrs/week), salary
Paid time off, holidays, parenting leave
Health benefits with low premiums
Access to a comprehensive well-being program with resources to support physical and mental health: Employee Assistance Program, Live and recorded meditation, Yoga, Webinars, Professional Development platform and more.

Responsibilities

Your day-to-day responsibilities may vary. Regardless of this reality, your primary role is to help ensure that grants are processed in a timely manner with sharp attention to detail. In addition, conducting research and providing expertise to improve our grant operations.

(5%) Building and maintaining strong relationships cross functionally
- Attend frequent meetings to align on objectives and processes
- Working with teams to ensure all requirements and deadlines are met
(20%) Monitoring the progression of all grants and manage the ad hoc task tracker - Updating regularly
- Project managing and prioritizing deadlines
- Creating research-based briefing memos by investigating and reporting on identified trends for grants management and operations
- Support with data clean up and analysis, within Google spreadsheets
(70%) Grant processing
- Recommending grants to donor advised funds
- Establishing and clarifying grant processing norms and practices
(5%) Documenting operational processes
- Updating playbooks and SOPs on an ongoing basis
- Building trainings and resources to introduce new practices

Minimum Qualifications

Bachelor’s degree in Humanities, Political Science, Public Affairs, Education or related field. Non-degreed individuals will be screened according to professional experience.
1-2 years of experience with non-profit or public institutions and an understanding of their fundraising and financial goals
Proficiency in Google Workspace and/or MS Office
- Basic to intermediate experience populating and editing spreadsheets: Sort, filter, light formulas such as VLOOKUP, find & replace, sum)
Keen attention to detail
Professional experience managing projects and meeting deadlines while maintaining high quality standards
Proven effective communicator
Excellent writing skills in English. Synthesize the analysis of multi-dimensional data and information clearly and concisely for different audiences
Exceptional interpersonal and client interaction skills
Analytical and self-driven; efficient time management
Professional experience managing projects or tasks
Open to feedback and constructive criticism

Preferred Qualifications

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national orgin, religion, sexual orientation, gender identity, status as a veteran, disabillity or any other federal, state or local protected class.

Apply Today!

For more information regarding this exciting position, please contact us at info@vacobinary.com